Privacy Policy
Effective Date: October 2026
Hannah Guidry LLC is committed to protecting your privacy and personal information. This Privacy Policy explains how information may be collected, used, and protected when you visit this website, contact the practice, or request information about services.
This website Privacy Policy is separate from Hannah Guidry LLC's Notice of Privacy Practices, which describes how protected health information may be used and disclosed in connection with healthcare services.
Information We Collect
When you contact Hannah Guidry LLC or request services, you may voluntarily provide information such as:
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Your name
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Email address
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Phone number
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Date of birth
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Mailing address
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Insurance information
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Information you choose to provide regarding your reason for seeking services
Please avoid submitting detailed medical, mental health, or other sensitive information through the general website contact form.
Prospective and current clients may be directed to a secure client portal to provide additional personal, insurance, billing, and clinical information.
Client Portal and TherapyNotes
Hannah Guidry LLC uses TherapyNotes for practice management and its secure client portal.
The client portal may be used to complete intake paperwork and practice forms, provide or update demographic and insurance information, schedule appointments, receive documents, manage billing and payments, and access telehealth services.
Clinical records and other protected health information maintained as part of your care are subject to applicable healthcare privacy laws and Hannah Guidry LLC's Notice of Privacy Practices.
Insurance Information
If you would like Hannah Guidry LLC to verify your insurance coverage, you may be asked to provide information such as your first and last name, date of birth, insurance carrier, member information, and a copy of your insurance card.
This information may be used to verify eligibility and benefits and, if you become a client, to submit and manage insurance claims.
Insurance information may be shared with health plans, clearinghouses, billing systems, and other service providers when necessary for eligibility verification, claims processing, payment, and healthcare operations.
Verification of benefits does not guarantee payment by your insurance company. Clients remain responsible for understanding their individual insurance benefits and for amounts determined to be their responsibility by their insurance plan.
Billing and Payment Information
Hannah Guidry LLC may collect payment information for therapy services, consultations, missed appointments, and other authorized charges in accordance with the practice's financial policies.
Payment information is processed through secure practice-management and payment-processing systems.
Clients may be asked to maintain a valid payment method on file as described in the practice's financial policies and payment authorization forms.
Hannah Guidry LLC does not sell payment or financial information.
How Your Information May Be Used
Information you provide may be used to:
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Respond to questions or requests for services
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Determine availability and whether services may be appropriate
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Create and manage your client portal
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Verify insurance eligibility and benefits
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Schedule and manage appointments
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Communicate with you about services
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Process billing and payments
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Submit and manage insurance claims
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Maintain practice operations
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Meet legal, ethical, professional, and regulatory requirements
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Protect the security and integrity of practice systems
Hannah Guidry LLC does not sell or rent your personal or health information.
Website Information and Cookies
This website is hosted through Wix. Like many websites, the website or its service providers may automatically collect limited technical information, such as your browser type, device information, IP address, pages visited, and general website usage information.
Cookies or similar technologies may be used to support website functionality and understand how visitors use the website.
Hannah Guidry LLC does not intentionally use website tracking technologies to collect sensitive health information for targeted advertising.
You may manage cookies through your browser or available website cookie settings.
Third-Party Services
Hannah Guidry LLC uses third-party services to support practice operations. These may include website hosting, practice-management systems, secure client portals, telehealth technology, payment processing, insurance eligibility and claims services, and other administrative services.
Third-party websites and services may have their own privacy and security policies. Hannah Guidry LLC is not responsible for the privacy practices of unrelated websites that you choose to visit through external links.
Email and Text Communication
Email and standard text messaging may not provide the same level of privacy and security as the secure client portal.
Email and text messaging may be used for general administrative communication, such as responding to inquiries or communicating about appointments.
Please avoid sending detailed clinical or highly sensitive information through standard email, text messaging, website forms, or social media.
Electronic communication should not be used for emergencies.
Telehealth
Hannah Guidry LLC provides telehealth services through approved technology platforms when appropriate.
Information associated with telehealth services is handled in accordance with applicable privacy and security requirements, client consent documents, and the practice's Notice of Privacy Practices.
Protected Health Information
If you become a client, certain information created, received, or maintained by Hannah Guidry LLC may constitute Protected Health Information ("PHI") under the Health Insurance Portability and Accountability Act ("HIPAA") and other applicable laws.
The use and disclosure of PHI is governed by Hannah Guidry LLC's Notice of Privacy Practices and applicable law.
Please refer to the Notice of Privacy Practices for information regarding your health-information privacy rights and how Hannah Guidry LLC may use or disclose your health information.
Security
Hannah Guidry LLC takes reasonable administrative, technical, and physical measures to protect personal information from unauthorized access, disclosure, alteration, or loss.
However, no website, email system, text messaging service, or electronic transmission can be guaranteed to be completely secure.
Children's Privacy
This website provides information about therapy services for children, adolescents, adults, and families. It is not intended for children to independently submit personal information through the website.
When services are being requested for a minor, information should generally be submitted by a parent, legal guardian, or other legally authorized representative when applicable.
Your Information
You may contact Hannah Guidry LLC with questions about personal information you have submitted through the website or to request corrections to that information.
Requests involving clinical records or other Protected Health Information are governed by applicable law and the rights described in Hannah Guidry LLC's Notice of Privacy Practices.
Certain information may need to be retained to comply with healthcare, professional, insurance, legal, or record-retention requirements.
Changes to This Policy
Hannah Guidry LLC may update this Privacy Policy periodically to reflect changes in services, technology, practice operations, or applicable requirements.
Updates will be posted on this website with a revised effective date.
Contact
Questions regarding this Privacy Policy may be directed to:
Hannah Guidry LLC
4545 42nd Street NW, Suite 200
Washington, DC 20016
Email: Hannah@hannahguidry.com
For additional information regarding the privacy of your health information, please review Hannah Guidry LLC's Notice of Privacy Practices.